Date: 2 December 2008

Time: 6.15pm

Location: Turnbull House, Bowen Street, Wellington 

Present:

Imelda Bargas, Neill Atkinson, Kirstie Ross, Rebecca O'Brien, Marguerite Hill, Michael Kelly, Emma Dewson, Paulette Wallace, Karen Astwood, Graham Butterworth, Susan Butterworth, Hilary Stace, Gavin McLean, Tony Nightingale, Paul Diamond, Redmer Yska, Karen Cameron, Angela Lassig, Janine Cook, Natasha Naus, Vickie Hearnshaw, Bronwyn Dalley, David Grant, Diana Beaglehole, David Green, Eileen Barrett- Whitehead, Roberta McIntyre, Jamie, Mackay, Tim Shoebridge, Peter Clayworth, Kerryn Pollock, Simon Nathan, Aileen Wood

1. Apologies:

David Verran, Warwick Brunton, Malcolm McKinnon, Karen Morgan, Robin Watt, Helen Reilly, Sue Upton, Hugh Morrison, Bronwyn Labrum, Louise Shaw, Jan Harris, Peter Cooke, Rob Martin, Rachael Egerton, Ann McEwan, Christopher Thompson, Elizabeth Pishief, Kathryn Mercer, Richard Hill, Claudia Orange, Anthony Dreaver, Mark Derby, Mel Lovell-Smith, Kynan Gentry, Ben Schrader

2. The Minutes of the 2007 AGM

Graham Butterworth raised an issue discussed in the previous minutes regarding the selection of recipients of the Prime Minister's Literary Awards. Neill Atkinson advised that this would be something for the new committee to look into.

The 2007 minutes were approved as a true and correct record. (M Kelly/ E Dewson)

3. Office Holder's annual reports

The report of President Neill Atkinson was read and approved. (G McLean/ S Butterworth)

The report of Treasurer Kirstie Ross was read and approved. Regarding PHANZINE's costs Bronwyn Dalley asked whether the committee had considered sending it electronically. Kirstie Ross advised that this would be considered by the Committee. (N Atkinson/ A Lassig)

The report of Secretary Imelda Bargas was read, noting one amendment to the report circulated at the meeting - that the Committee would not hold a meeting on 9 December 2008. The amended report was approved. (N Atkinson/ M Hill)

Neill Atkinson vacated the chair and Imelda Bargas took over

4. Election of officers for 2009

President: Neill Atkinson (M Kelly/ G McLean)               

NB: There was some discussion over the position of President. As noted in an email circulated to members prior to the meeting Neill indicated he was happy to be re-elected as President, but that if re-elected he would ask Tony Nightingale to take over as an acting President, if elected to the Committee, for the period Neill is acting Chief Historian at the Ministry for Culture and Heritage.

The meeting was asked if there were any nominations for President or if they were happy with the proposed arrangement. Graham Butterworth nominated Tony Nightingale. Tony Nightingale advised that he was happy to take over from Neill on an acting basis but did not want to be appointed President.

Susan Butterworth recommended that if there was any change to the reported arrangement a special general meeting should be held so the members could approve it.

Imelda Bargas vacated the chair and Neill Atkinson took over

Treasurer: Kirstie Ross (N Atkinson/ S Butterworth)             

Secretary: Imelda Bargas (N Atkinson/ R O'Brien)

5. Election of Committee for 2009:

Eileen Barrett-Whitehead (R O'Brien/ T Nightingale)

Tony Nightingale (N Atkinson/ G McLean)

Michael Kelly (N Atkinson/ K Ross)                                                  

Bronwyn Labrum (N Atkinson/ S Butterworth)

It was suggested that Emma Dewson and Marguerite Hill be co-opted on to the Committee. Susan Butterworth asked that the Committee also look to co-opt a freelancer to increase their representation on the Committee.

David Grant asked that the elected office holders and Committee members talk a little about themselves. It was noted that most had completed their PHANZA profile on the website, but that this information could also be included in the first issue of PHANZINE for 2009.

6. General Business:

Eileen Barrett-Whitehead noted that it was great that PHANZA was running seminars and workshops for members and asked what the meeting what the priorities should be for 2009?

David Grant noted that funding sources for freelancers used to be included on the PHANZA website. Bronwyn Dalley advised that this is no longer on the site because it was bundled into the Cultural Portal funding, but that a link could be put on the PHANZA website.

Bronwyn Dalley asked what the Committee was doing regarding delivering a service to the provinces. Neill Atkinson noted that where possible the Committee had put information conference proceedings from 2007 and workshop presentations from 2008 on the website. Neill also advised that David Verran in Auckland had expressed some interest in holding a Christmas or New Year function for Auckland members and that the Committee had discussed offering some money towards this and similar these functions in other parts of the country. This was supported by the members attending.

Janine Cook asked whether PHANZA tried to get a public profile, for example in heritage issues. Michael Kelly advised that it had in the past - for example a sub group was formed for the National War Memorial and that heritage issues were raised in PHANZINE.

David Grant asked that the Committee be thanked by acclamation. The meeting applauded them.

Michael Kelly offered the Committee's thanks to outgoing Committee members: Rebecca O'Brien, Susan Butterworth and Diana Beaglehole. The meeting applauded them.

The meeting closed at 7pm.